Below is some general information for presenters and session chairs in preparation for WAC-10. The WAC-10 Organising Committee will send more information (including links) directly to presenters and chairs at a later date. If you have any questions about processes, please email the Program Chair.
WAC-10 volunteers will be present in each room to assist with sessions. AV techs will be available in each building in the event of technical difficulties.
All presentations with images or other visual content will use Microsoft PowerPoint. Overhead Projectors will not be available.
In Person Session Chairs
Each session will have an in-room computer, microphones (roving floor microphone in Danala ground floor, fixed microphones for Danala Level 4 and Waterfront), lectern and data projection equipped with Microsoft Powerpoint, audio and screen. We cannot connect individual laptops, so all presentations must be submitted via the WAC-10 Google Drive in advance of the session commencing (dates to be advised). Make sure you have copies (including updated copies) of all presentations in your session at least one day before your session commences.
Changeover times between sessions will be short, so paper timings will be critical—please ensure that your session starts and stops on time, even if this means cutting short presentations that exceed their allotted time. WAC-10 papers are typically 15 mins + 5 mins discussion, although this can vary at the session convenor’s discretion. Each session will have 5 minute and 1 minute warning cards to signal timings to each presenter.
Volunteers will be available to assist with setting up the online components of hybrid sessions. In the event of technical problems, immediately notify a volunteer on-site for assistance.
Hybrid and Online-only Session Chairs
Session chairs will receive a Zoom URL to open their hybrid or online session as the Moderator. There is only one link per session, so please do not close this link until your session is complete. If you close the link before the session is complete it cannot be re-opened. Keeping the link open will be especially critical for long sessions that span one or more breaks. If you have broken your session up into segments (e.g. part 1, part 2), you will receive a link for each segment.
Online session chairs (i.e. those not physically present in Darwin) will need to have Zoom installed in order to chair their session.
Procedure:
Check into the in-person or virtual Zoom room 15 minutes in advance.
- In-person attendees will present from the CDU campus rooms.
- Online attendees will share their screen and present their own slides from the virtual Zoom room.
- Questions from the online audience will take place via the vFairs Q&A function (not the Zoom Q&A). The vFairs Q&A can be accessed via the app or a desktop/laptop from the link interface.
- Questions from in person attendees can be asked from the room as per usual.
Paper Presenters (in person and online)
Papers at WAC-10 are typically 15 minutes long, although sessions will vary. Please check with your convenor as to the precise format of your session and do not exceed your allocated time. Paper timings will be monitored by session convenors.
All presentations with images or other visual content will use Microsoft PowerPoint. Overhead Projectors are not available.
Presenters at WAC-10 are limited to two presentations. For timetabling purposes the lead author is the designated Presenter & will be scheduled to attend the full session duration. The lead author must register and attend the conference. If registration has not occurred then we reserve the right to remove the paper from the final program.
If you wish to withdraw your paper, please notify your session convenors and the Program Chair immediately.
All paper presenters (both in person and online) must register and attend the conference. If registration has not occurred, we reserve the right to remove the paper from the final program.
In Person Presenters only
There is only a short changeover time between each session, so make sure you have submitted your presentation by the due date. You will not be able to present from your own laptop.
If you have multimedia as part of your presentation, please ensure that the files are embedded in your presentation.
Online Presenters only
Online presenters will need to have Zoom installed in order to present their paper.
Online presenters will receive via email a Zoom URL 3-5 days before the start of the Congress to enable them to join their session. A lead presenter has been designated for each paper; this may or may not be the first listed author on the paper and in many instances will be the person who submitted the abstract. If you are a lead presenter and have not received an emailed URL link by the 20th of June, please contact heather.burke@flinders.edu.au orgail.higginbottom@flinders.edu.au immediately.
Poster Presenters
All posters will be hosted in WAC-10’s Virtual Poster Hall, part of its online conference space. The Virtual Poster Hall allows you to display your poster to all attendees and link it to a short, 3 minute, pre-recorded presentation that will be embedded as a pop up video. Posters must be submitted as a pdf file. Attendees can download the PDF version of your poster, watch the video and ask questions via the Q & A option. Attendees can post questions at any time, and you can respond at any time.
Poster presenters must register and attend the conference. If registration has not occurred, we reserve the right to remove the poster from the final program.
Poster Specifications
Follow the same design and specifications you would for a printed poster EXCEPT the orientation must be Portrait. Save your poster as a PDF.
Poster FAQs
What is the format? PDF, 150 DPI, AO size, portrait orientation. Also provide a jpg of your poster for use as a thumbnail. You can take a screenshot of your poster to create a thumbnail.
Can posters be landscape or portrait orientation? Portrait only
Is there a MB limit? Yes, 20 MB
Do pdfs need to be saved with any particular settings? Just a PDF file
Is there a limit on the number of pages? 1 or 2 pages
Is there a minimum font size? No, but larger fonts and fewer words are better for optimal poster viewing.
3 Minute Poster Presentation
A 3 minute presentation can accompany your poster. Record yourself using any program such as Vimeo, YouTube, Zoom, iPhone, etc. Save your video as mov or wmv.
If you only want to record audio, simply turn off the video while recording. Save the audio file as an mp4, mov or wmv file.
What to Submit
- Your poster in portrait orientation saved as a PDF.
- A thumbnail image of your poster saved as a JPG or PNG.
- (Optional): 3 minute video or audio recording saved as MOV or WMV.