General
If you have any questions about processes, please email the Program Chair.
WAC-10 volunteers will be present in each room to assist with sessions. In the event of technical difficulties, vFairs AV techs will be available to help with Zoom and any other streaming issues, and CDU IT is on Level 2 of Danala, should there be hardware or CDU system issues.
All presentations with images or other visual content will use Microsoft PowerPoint. Overhead Projectors will not be available.
All sessions will be recorded for virtual participants as part of the Virtual WAC-10, and will be made available as on-demand content. To prevent problems with the hybrid environment, a WAC-10 volunteer will be present in each room to open the online connection each morning, and pause the recording at each break. Please do not interfere with this process.
If you do not wish your paper to be archived for on demand viewing, please advise us in writing. Papers will otherwise remain available for on demand viewing for 6 months after the completion of the Congress.
Content
Acknowledgement of Country
WAC-10 acknowledges Country and Indigenous sovereignty, so please feel free to include an Acknowledgement of Country. This may take any form. WAC-10 has adopted the form below:
WAC-10 is held on the traditional and unceded lands of the Larrakia people. We acknowledge Traditional Owners of Country throughout Australia and globally, and recognise their continuing connections to lands, waters and skies. We pay our respects to Aboriginal and Torres Strait Islander cultures, and to Indigenous Elders past and present.
Trigger Warnings and Content Notices
Please provide content notices if material could be distressing (e.g., references to colonisation, loss, trauma, death, images of deceased people or skeletal remains). Allow people time to leave the room before you show/discuss this material.
Sacred or Restricted Content
Do not display restricted content publicly.
Attribution
Use collaborative language (e.g., “This story was shared by…” instead of “I discovered…”).
Clearly attribute cultural knowledge to its originators or custodians.
Post-Presentation Responsibilities
No material presented at WAC-10 may be reproduced or shared without explicit permission of the original creators.
Chairing a Session and Presenting a Paper
In Person Session Chairs
Each session will have an in-room computer, microphones (roving floor microphones in Danala ground floor rooms, fixed microphones for Danala Level 4 and Waterfront rooms), lectern and data projection equipped with Microsoft Powerpoint, audio and screen. We cannot connect individual laptops, so all presentations must be submitted via the WAC-10 Google Drive by 18 June. Make sure you have copies (including updated copies) of all presentations in your session before the Congress commences.
Changeover times between sessions will be short, so paper timings will be critical—please ensure that your session starts and stops on time, even if this means cutting short presentations that exceed their allotted time. WAC-10 papers are typically 15 mins + 5 mins discussion, although this can vary at the session convenor’s discretion. Each session will have 5 minute and 1 minute warning cards to signal timings to each presenter.
Volunteers will be available to assist with setting up the online components of hybrid sessions. In the event of technical problems, immediately notify a volunteer on-site for assistance.
Hybrid and Online-only Session Chairs
Online session chairs (i.e. those not physically present in Darwin) will need to have Zoom installed in order to chair their session.
Check into the in-person or virtual Zoom room 15 minutes in advance.
- In-person attendees will present from the CDU campus rooms.
- Online attendees will share their screen and present their own slides from the virtual Zoom room.
- Questions from the online audience will take place via the vFairs Q&A function (not the Zoom Q&A). The vFairs Q&A can be accessed via the app or a desktop/laptop from the link interface.
- Questions from in person attendees can be asked from the room as per usual.
Paper Presenters (in person and online)
Please bring a backup of your paper presentation with you.
Please download the template below and add your presentation in between the specified slides. This template will ensure that all recorded sessions can be archived accurately, and that participants watching on demand content can find specific papers quickly. You can use any font size, colour or styles that you like for your own slides.
Papers at WAC-10 are typically 15 minutes long, although sessions will vary. Please check with your convenor as to the precise format of your session and do not exceed your allocated time. Paper timings will be monitored by session convenors.
All presentations with images or other visual content will use Microsoft PowerPoint. Overhead Projectors are not available.
Presenters at WAC-10 are limited to two presentations. For timetabling purposes the lead author is the designated Presenter & will be scheduled to attend the full session duration. The lead author must register and attend the conference. If registration has not occurred then we reserve the right to remove the paper from the final program.
If you wish to withdraw your paper, please notify your session convenors and the Program Chair immediately.
All paper presenters (both in person and online) must register and attend the conference. If registration has not occurred, we reserve the right to remove the paper from the final program.
In Person Presenters only
There is only a short changeover time between each session, so make sure you have submitted your presentation by the due date. You will not be able to present from your own laptop.
If you have multimedia as part of your presentation, please ensure that the files are embedded in your presentation.
Online Presenters only
Online presenters will need to have Zoom installed in order to present their paper.
Online presenters will receive via email a Zoom URL 3-5 days before the start of the Congress to enable them to join their session. A lead presenter has been designated for each paper; this may or may not be the first listed author on the paper and in many instances will be the person who submitted the abstract. If you are a lead presenter and have not received an emailed URL link by the 21st of June, please contact heather.burke@flinders.edu.au or gail.higginbottom@flinders.edu.au immediately.
Posters
All posters will be hosted in WAC-10’s Virtual Poster Hall, part of its online conference space. The Virtual Poster Hall allows you to display your poster to all attendees and link it to a short, 3 minute, pre-recorded presentation that will be embedded as a pop up video. Posters must be submitted as a pdf file. Attendees can download the PDF version of your poster, watch the video and ask questions via the Q & A option. Attendees can post questions at any time, and you can respond at any time.
Poster presenters must register and attend the conference. If registration has not occurred, we reserve the right to remove the poster from the final program.
Posters must be uploaded by June 20.
Poster Specifications
Follow the same design and specifications you would for a printed poster EXCEPT the orientation must be Portrait. Save your poster as a PDF.
Poster FAQs
What is the format? PDF, 150 DPI, AO size, portrait orientation. Also provide a jpg of your poster for use as a thumbnail. You can take a screenshot of your poster to create a thumbnail.
Can posters be landscape or portrait orientation? Portrait only
Is there a MB limit? Yes, 20 MB
Do pdfs need to be saved with any particular settings? Just a PDF file
Is there a limit on the number of pages? 1 or 2 pages
Is there a minimum font size? No, but larger fonts and fewer words are better for optimal poster viewing.
3 Minute Poster Presentation
A 3 minute presentation can accompany your poster. Record yourself using any program such as Vimeo, YouTube, Zoom, iPhone, etc. Save your video as mov or wmv.
If you only want to record audio, simply turn off the video while recording. Save the audio file as an mp4, mov or wmv file.
What to Submit
- Your poster in portrait orientation saved as a PDF.
- A thumbnail image of your poster saved as a JPG or PNG.
- (Optional): 3 minute video or audio recording saved as MOV or WMV.