Privacy Policy

The Organizing Committee for the Eighth World Archaeological Congress Kyoto (WAC-8) is committed to protecting the personally identifiable information (herein after referred to as personal information) including name, address, phone number, and email address of the participants of the WAC-8 based on the policy (Privacy Policy) outlined below in compliance with the Personal Information Protection Law.

(1) Inquiries regarding handling personal information

The Organizing Committee for the Eighth World Archaeological Congress Kyoto within Nonprofit Organization WAC Japan
Doshisha University Historical Museum, 1-3 Tatara-Miyakodani, Kyotanabe-shi, Kyoto-fu, 610-0394 JAPAN

(2) Sharing of personal information

Personal information shall include information collected through registration forms for sessions and papers, email inquiry, access to our website, and other methods.

We may share personal information of participants and registrants with the following subcontractor. They may be provided and use the personal information only for the purpose defined in this Privacy Policy or where legally requested. We will exercise necessary and adequate supervision so that it will be safely managed within them.


#501 SSS Building, 375 Ichinofunairi-cho, Kawaramachi-dori Nijo Sagaru, Nakagyo-ku, Kyoto-shi, 604-0924
Phone: 81-75-746-3100

(3) Purpose of use

We will use collected personal information solely for the operation of the WAC-8 and protection of academic research, and we will ensure that it will not be used for any other purposes.

For example we may use personal information for the following purposes:

  • Providing the participants with necessary information.
  • Conducting necessary administrative work when contacting the participants.
  • Conducting necessary administrative work when answering inquiries from the participants.
  • Printing in the publications for academic purposes as mentioned in (4).

(4) Printing

As the WAC-8 is an academic meeting, we will print some personal information in the following publications we edit and publish.

  • Participant list: names, affiliations, nationalities and email addresses will be printed.
  • Abstracts: names, affiliations, nationalities and email addresses will be printed.
  • Proceedings: names and affiliations will be printed.

Although the participant list and abstracts will also be available in electronic format through our website, email addresses will not be provided here.

(5) Provision to third party

We may need to provide personal information to a third party pursuant to an order of a court under the law or in response to a legitimate instruction from a competent government agency. We may also provide personal information when requested by a participant after obtaining the consent of the relevant person.

(6) Management

In order to manage personal information properly and carefully we have appointed a supervisor and implemented physical and technical procedures designed to protect personal information from loss, destruction, alteration, or leakage. Our website and email are operated through a web hosting service.

Although our website is accessible from all over the world we will be bound by Japanese law and by using this website you shall also agree to be bound by Japanese law.

We may amend this Privacy Policy from time to time. Such changes shall be announced by updating this page with all changes. If you have questions regarding our Privacy Policy and personal information on this website, please contact us through following e-mail address.